Projects and timesheets
Bill every hour your team works.
Tasks, timesheets and costs on one project, and invoices made from the hours.
- Works today on the demo company
- Live demo sign-in from us, on request
- Your server or MyRecords Cloud
- Built for you
- Customised
- to your requirements, by our team
- Users
- Unlimited
- no per-user fees, on any module
- Runs on
- Your server or MyRecords Cloud
- a dedicated system, in any country
What it fixes
What changes with Projects and timesheets.
In short
Projects and timesheets in MyRecords tracks project work: tasks on a board, list, timeline (Gantt), tree or calendar, a weekly timesheet or a running timer, and each project's budget, cost, billing and margin. Billable hours become a draft sales invoice per customer at each activity's billing rate. Purchases, expense claims and materials issued are booked to the project, so the margin is the real one.
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Before: Hours worked never make it to the invoice.
With Projects and timesheets: Timesheets with a timer, and “Invoice per customer” turns the billable hours you pick into one draft invoice per customer.
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Before: A loss on a project shows up only after it ends.
With Projects and timesheets: The Health & update tab shows a risk score, cost at completion and margin at completion while the work is on.
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Before: Nobody knows who is doing what this week.
With Projects and timesheets: Tasks on a board, timeline or calendar; My day lists each person's overdue and due tasks, in the order to do them.
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Before: Client updates take an afternoon to write.
With Projects and timesheets: This week's update is drafted from the project's own figures, and the client progress report prints without costs.
What it does
What Projects and timesheets does for you.
Everything here works today on the demo company.
- 01
Projects
Customer, budget, dates, per cent complete, team and files on one record. Start one From a template, with its tasks, dates and team filled in, or save a project as a template.
Works on the same records as
- 02
Tasks
Board, list, timeline (Gantt), tree and calendar views, with dependencies, sub-tasks and milestones. Add several tasks at once, and shift dates for many in dependency order.
- 03
My day
Each person's overdue, today and this-week tasks, ranked with a reason, and a timer whose Stop and log puts the hours on a timesheet.
- 04
My week
The weekly timesheet, with hours by project, task and day, Copy last week, then Save and submit. Or start and stop a timer. Rates come from the activity and the person.
- 05
Team week
The Team tab of My week shows hours per person per day, the billable share and timesheets not yet submitted, by department.
- 06
Billing from time
Pick timesheets and use Invoice per customer for one draft invoice each, the hours on your service item. On a draft invoice, Get items from pulls in a customer's unbilled time.
- 07
Costing and margin
Time cost, purchases, expense claims and materials issued, against the budget, with sales, billing and gross margin. Only project managers and accounts staff see costs.
- 08
Health and update
A risk score out of 100 with its reasons, cost and margin at completion, and this week's update saved on the project. The status report and client progress report print.
- 09
Projects at risk
The Projects & Assets home ranks open projects by how likely they are to slip, with the finish date at the last four weeks' pace. Tick E-mail me this every Monday.
- 10
AI help
Brief me explains the at-risk list, and Word it with AI writes the weekly update from the project's figures only. Both need the AI Assistant add-on.
India compliance
For businesses in India, built in.
India is our first fully supported market. Each line says whether it works today, once you connect your account, or in part.
Outside India
Outside India, projects and timesheets work the same in your own currency, and your country pack sets the local tax lines and the tax invoice layout; we build and test it before go-live.
What works in your country- Works today
GST invoices from time
Invoices made from hours are GST tax invoices with the service's SAC code, and CGST + SGST or IGST by place of supply.
- Works today
Rupee rates
Billing and costing rates in rupees per hour, with lakh and crore grouping on budgets and margins.
Try it
See it on the demo company.
We show you the live system on a call: the demo projects have tasks, logged hours and billable time waiting to be invoiced, and we log time in My week and invoice it. Ask for a demo sign-in to try it yourself, or join the pilot programme and run one of your own projects.
Reports and roles
What you see, and who sees it.
Reports come ready on day one. Each person sees only the screens and records their role allows.
Reports you get
- Project profitability
- Timesheet billing summary
- Employee hours utilization
- Project status summary
- Daily timesheet summary
- Delayed tasks summary
Who sees what
- Owner
- See every project, its cost and its margin.
- Projects Manager
- Plan tasks, assign people, see the team's week and each project's costs and margin.
- Projects User
- Update their tasks and log their own time in My week or with the timer.
- Accounts User
- Invoice billable time and see project costs.
Before you decide
What works today, and what does not.
Said plainly, so you can plan around it. What comes next is on the roadmap.
Works today12
On the demo company, now.
- Projects
- Tasks
- My day
- My week
- Team week
- Billing from time
- Costing and margin
- Health and update
- Projects at risk
- AI help
- GST invoices from time
- Rupee rates
Not in Projects and timesheets yet
Left out on purpose, or planned.
- Working offline. Timesheets and tasks need a connection.
- On a phone
- Works in any phone browser and installs to the home screen; the timer and My day are made for a phone. Projects needs a connection; only point of sale, the shop floor, attendance check-in, maintenance visits, asset physical checks and bill photos for Read a bill keep working offline.
- Bringing data in
- Projects, tasks and timesheets from our Excel templates through Import data, which checks the columns first; an import that created new records can be undone.
- Getting data out
- Reports and lists export to Excel, CSV or PDF. Status and client progress reports print.
- Integrations
- The weekly update and the at-risk list work without AI. Brief me and Word it with AI need the AI Assistant add-on, and an AI key on your own server.
- Where it runs
- Runs as your own dedicated system: on your server under an AMC, or on MyRecords Cloud for a monthly fee. Either way the records are yours, and you can export everything when you leave. Data ownership and exit
Questions
Questions people ask
Something else on your mind?
Ask us anything about modules, a quote or moving across. A person from our team replies.
Ask a question01Can I bill a client for hours worked?
Yes. Mark the time as billable; then pick the timesheets and use Invoice per customer to make one draft invoice per customer at the billing rate.
02Can different people have different rates?
Yes. Each activity has a billing and a costing rate, and you can set different rates for each person on each activity.
03Can I see whether a project is making money?
Yes. The project shows time cost, purchases, expense claims and materials issued against the budget and the amount billed, with the gross margin and the margin at completion.
04Is there a Gantt chart?
Yes. The Timeline view draws each task from its start to its due date. Tasks also show as a board, list, tree or calendar, with dependencies.
05Can staff log time from a phone?
Yes. The timer and My day work in any phone browser. Start the timer, stop it, and the time log is kept.
06Do timesheets feed payroll?
If you pay by the hour, Make salary slip on a timesheet drafts a salary slip in Payroll.
Last updated Applies to MyRecords 3 Nov 2026 release
Next step
See it on your own numbers.
A live demo on our sample company, with the modules you would switch on. Or ask us for a quote first.
Live demo
Book a walk-through
- On our sample company, for your kind of work
- A quote for the modules you need
- Your questions, answered by our team