Multi-branch business
Many branches. One system.
Branches and warehouses share one set of books. In India, each GST registration runs as its own company.
- Unlimited users
- Pay only for the modules you use
- Core ready in 1–2 weeks
- Customised to your requirements
In short
MyRecords keeps stock by branch and warehouse, moves it between them as transfers, and lets every branch work in the same system with unlimited users, each limited to their own branch if you want. In India, branches under the same GSTIN are locations of one company, and GST returns are prepared per company with one GSTIN, so each state registration is its own company in MyRecords today, with its own books, GSTIN and reports. A parent company sees its group in consolidated statements.
Before and after
What gets easier.
The same jobs, done once, on one set of books.
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Today: Each branch keeps its own stock register, and head office never sees one number.
With MyRecords: Stock is kept by warehouse in one system, with transfers between them and one Stock balance for all.
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Today: Nobody can tell which branch has customers overdue.
With MyRecords: "Who owes you" ages customers by days late, and narrows by company, territory, customer group or sales person.
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Today: Adding staff at a new branch means buying more licences.
With MyRecords: Users are unlimited. Access packs decide what each person sees; a branch manager can be kept to their own branch.
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Today: Registrations in two states make GST month-end a mess.
With MyRecords: Each GSTIN is its own company, so each one's GSTR-1 and GSTR-3B files come from its own books.
5 steps
A day with MyRecords.
One record moves through every step, so nobody types it twice. Read the steps, or watch the same work run on sample data.
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Stock by location
Each branch and godown is a warehouse with its own stock. Head office sees all of it in Stock balance and Check stock.
Inventory -
Transfer between branches
Send stock from the main warehouse to a branch as a stock movement; both ends update when it moves.
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Bill at the branch
Branch staff bill from their own warehouse, with the counter on point of sale if you sell over it.
Sales -
One set of books per company
Every branch under a GSTIN posts to that company's ledger. Your accountant closes it once.
Accounting -
GST per registration
Each company prepares its own GSTR-1 and GSTR-3B files for upload from its own invoices.
India compliance
Filter coffee powder 500 g
FCP-500 · Nos · Kaveri Agencies
- In stock320 Nos
- Value₹76,800.00
- Expiry4 Jan 2027
- Warehouses holding it3
Stock by warehouse
| Warehouse | In stock | Value |
|---|---|---|
| Main godown, Mysuru | −40 260 220 | ₹62,400.00 ₹52,800.00 |
| Nanjangud godown | +40 40 80 | ₹9,600.00 ₹19,200.00 |
| Hunsur depot | 20 | ₹4,800.00 |
| Total unchanged | 320 | ₹76,800.00 |
40 packs move from Main godown to Nanjangud. Both godowns change; the total stays 320 packs and ₹76,800.
Sample data for a fictional distributor, Kaveri Agencies, Mysuru.
7 modules
The modules to switch on.
Most businesses like this start here. Every module shares one set of books, one login and one list of customers and items.
- Inventory Stock by warehouse, batch, expiry and serial, with reorder alerts.
- Sales Quotation to payment in one connected chain.
- Purchasing Material requests to supplier payments, with AI bill reading.
- Accounting Ledgers, bank reconciliation and financial statements, in your currency.
- India compliance India’s GST, TDS and e-invoice files from your own books.
- Point of sale Fast counter billing with UPI QR that keeps working offline.
- Analytics Dashboards and a no-code query builder over your records.
Honest fit
When it is not the right fit.
We would rather say so now than after you have paid.
Compare the options fairly- If you need GST returns for several state registrations prepared from one company, note that today each GSTIN is its own company in MyRecords.
- If you need one combined GST return view across companies, there is none; each company's GST returns run on their own.
- If every branch must keep billing through internet outages, note that point of sale is the only billing screen that keeps working offline; sales invoices and the rest need a connection.
Questions
Questions people ask
Something else on your mind?
Ask us anything about modules, a quote or moving across. A person from our team replies.
Ask a question01How does MyRecords handle several GST registrations?
GST returns are prepared per company with one GSTIN, so each state registration is its own company in MyRecords today. Each company has its own books, GSTIN and GST files, and the same people can work in all of them.
02How are branches under the same GSTIN set up?
As branches or warehouses of one company. A small setup includes 2, medium 6 and large 12; more can be added to your quote.
03Can I move stock between branches?
Yes. Stock movements transfer stock between warehouses and branches, and both ends update when the stock moves.
04Can I see all companies together?
Yes, when they are set up as a parent company with subsidiaries. The trial balance and balance sheet of the parent offer Group (consolidated), and consolidated profit and loss and cash flow come from the same report. You switch between companies with one login.
05Can a branch manager see only their branch?
Yes. Give them the Branch manager access pack (sales, purchasing, inventory and approvals), then limit them to their branch's warehouse and company; the server checks every request against it.
06Is there a charge per branch user?
No. Users are unlimited across every branch and company.
07How much does an extra company cost?
It depends on your size and modules, and it is part of your quote. Each GST registration is set up as its own company for returns. Get a quote.
08Can each branch have its own point of sale counter?
Yes. Small includes 1 point of sale outlet, medium 3 and large 6, each with up to 2 tills; more outlets can be added to your quote. Hardware is not included.
Last updated
Next step
See it on your own numbers.
A live demo on our sample company, shaped to your kind of work, with your questions answered. Or ask us for a quote first.
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- On our sample company, for your kind of work
- A quote for the modules you need
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