Small business
One system, sized for a small business.
Billing, tax, stock and books in one place, with as many users as you need.
- Unlimited users
- Pay only for the modules you use
- Core ready in 1–2 weeks
- Customised to your requirements
In short
For a small business — up to 30 employees and about 3,000 documents a month — MyRecords runs billing, tax, stock, accounts and, if you want them, HR and payroll on one set of books. The setup fee includes one company (one GSTIN in India), two branches or warehouses, four remote training sessions and 30 days of hypercare. Users are unlimited. You pay the setup once, then MyRecords Cloud monthly or an AMC yearly, quoted for your business.
Before and after
What gets easier.
The same jobs, done once, on one set of books.
-
Today: A billing app, an accounting package and a payroll sheet are all paid for, and none of them agree.
With MyRecords: One system. A bill updates stock, the books and the GST files the moment it is submitted.
-
Today: Only one person can use the accounting software at a time.
With MyRecords: Users are unlimited. Your salesman, storekeeper and accountant each get their own login.
-
Today: GST month-end means re-typing invoices for the accountant.
With MyRecords: MyRecords prepares the GSTR-1 and GSTR-3B files for upload from the same books.
-
Today: Dues and stock are out of sight once the owner leaves the shop.
With MyRecords: It works in any phone browser and installs to the home screen.
5 steps
A day with MyRecords.
One record moves through every step, so nobody types it twice. Read the steps, or watch the same work run on sample data.
-
Bill the customer
A GST tax invoice with HSN and the customer's GSTIN, and a UPI QR for the exact amount.
Sales -
Stock moves by itself
The delivery or invoice takes stock out of the warehouse it left from. Goods receipts put it back in.
Inventory -
Books post themselves
The invoice, the payment and the purchase bill post to the ledger when submitted; a draft posts nothing. Your accountant sees them the same day.
Accounting -
Chase what is due
"Who owes you" ages every customer by days late, with statements and WhatsApp or e-mail reminders.
-
GST at month-end
GSTR-1 and GSTR-3B files for upload, from the same invoices. GST, TDS, PF and ESI due dates show on Home.
India compliance
Kaveri Agencies, Mysuru · Place of supply 29-Karnataka
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Steel hinge 4" | 40 | ₹85.00 | ₹3,400.00 |
| CGST 9% | ₹306.00 | ||
| SGST 9% | ₹306.00 | ||
| Grand total | ₹4,012.00 |
Peenya warehouse · moved by MR/25-26/0412
Reorder level 120 · no action needed
| Warehouse | Steel hinge 4" | Value |
|---|---|---|
| Peenya | 200 | ₹13,000.00 |
| Hosur Road | 85 | ₹5,525.00 |
| Mysuru | 40 | ₹2,600.00 |
| Account | Debit | Credit |
|---|---|---|
| Kaveri Agencies | ₹4,012.00 | |
| Sales | ₹3,400.00 | |
| Output CGST | ₹306.00 | |
| Output SGST | ₹306.00 | |
| Total | ₹4,012.00 | ₹4,012.00 |
Sales this week
Same numbers your accountant sees. No re-typing.
6 modules
The modules to switch on.
Most businesses like this start here. Every module shares one set of books, one login and one list of customers and items.
- Accounting Ledgers, bank reconciliation and financial statements, in your currency.
- India compliance India’s GST, TDS and e-invoice files from your own books.
- Sales Quotation to payment in one connected chain.
- Purchasing Material requests to supplier payments, with AI bill reading.
- Inventory Stock by warehouse, batch, expiry and serial, with reorder alerts.
- Point of sale Fast counter billing with UPI QR that keeps working offline.
Honest fit
When it is not the right fit.
We would rather say so now than after you have paid.
Compare the options fairly- If you only need billing on one phone, a low-cost billing app will cost far less.
- If one person keeps the books on one PC and is happy with Tally, staying is reasonable. See switching from Tally for the trade-off.
- If you want to sign up and start alone tonight, MyRecords has no self sign-up or free plan; every system is set up with you.
Questions
Questions people ask
Something else on your mind?
Ask us anything about modules, a quote or moving across. A person from our team replies.
Ask a question01What does it cost a small business?
It is quoted for your business, at our best price for a small business: a one-time setup for the modules you choose, then MyRecords Cloud monthly or an AMC yearly. Most start with the Core bundle (Sales, Purchasing, Inventory, Accounting and point of sale, with India compliance, Analytics and the AI Assistant) or the Business bundle, which adds HR, Payroll, CRM, Support and Chat. It works in any country, with unlimited users and no per-user fees. Get a quote.
02What counts as a small business?
Up to 30 employees and about 3,000 documents a month, with standard screens and up to 3 print formats. Above that, the medium size applies.
03Is there a per-user charge?
No. Users are unlimited on every module, with no per-user fees.
04What is included in the setup fee?
One company (one GSTIN in India), two branches or warehouses, one point of sale outlet, four remote training sessions, moving your masters and opening balances, and 30 days of hypercare after go-live.
05Can we run it on our own computer instead?
Yes, on your own server with a yearly AMC. The server needs at least 2 vCPU and 8 GB of memory.
06How are payments split?
In India, half with the order and half at go-live. Outside India, 50% with the order, 30% at test sign-off and 20% at go-live.
07Can we add modules later?
Yes. Add Payroll, CRM, Manufacturing or any other app or module when you need it; each is quoted then, on the same books.
Last updated
Next step
See it on your own numbers.
A live demo on our sample company, shaped to your kind of work, with your questions answered. Or ask us for a quote first.
Live demo
Book a walk-through
- On our sample company, for your kind of work
- A quote for the modules you need
- Your questions, answered by our team