For HR and payroll teams
Attendance to payslip, in nine steps.
Attendance, leave and expenses feed one pay run; in India it works out PF, ESI, PT and TDS.
- Unlimited users
- Pay only for the modules you use
- Core ready in 1–2 weeks
- Customised to your requirements
In short
For HR, MyRecords keeps employees, attendance, shifts, leave and expense claims, runs payroll as a nine-step pay run and posts salaries to the books. In India it works out PF, ESI, professional tax for 20 states and Puducherry, and TDS, and makes the PF ECR file and the ESI upload file; outside India, local payroll rules come in your country pack. Employees check in, apply for leave and see payslips from "My HR" in any phone browser.
Before and after
What gets easier.
The same jobs, done once, on one set of books.
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Today: Attendance comes from three registers and a biometric device that nobody exports.
With MyRecords: One attendance muster with shifts. A biometric device can be connected as an add-on, or its punch file imported.
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Today: Payroll is a formula sheet only one person understands.
With MyRecords: A nine-step pay run, from setting up the run to the statutory dues, with every deduction shown.
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Today: PF and ESI files are made by hand every month.
With MyRecords: The PF ECR file and ESI upload file come out of the pay run.
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Today: Leave requests come on WhatsApp and get lost.
With MyRecords: Employees apply in My HR; managers approve from one inbox, with the balance shown first.
5 steps
Your work, step by step.
One record moves through every step, so nobody types it twice. Read the steps, or watch the same work run on sample data.
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Attendance
The muster shows who was in, by shift. Staff check in from My HR, even offline; it syncs later.
HR -
Leave and expenses
Requests and claims wait in one approvals inbox for managers.
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Pay run
Nine steps from setting up the run to the statutory dues, with overtime, PF, ESI, PT and TDS worked out and a month lock.
Payroll -
Statutory files
On India statutory, download the PF ECR file and the ESI upload file, and see PF, ESI, PT, LWF and TDS for the month with due dates.
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Payslips and books
Employees see payslips in My HR. Submitting the slips posts the payroll to the books; the bank entry posts the payment and the bank file goes to the bank.
- 1Set up
- 2Employees
- 3Attendance
- 4Pay inputs
- 5Slips
- 6Review
- 7Submit
- 8Pay
- 9Statutory
All nine steps done
Payslips · e-mailed to 5
- Payslip · Oct 2026 Anjali Rao Net ₹1,34,233
- Payslip · Oct 2026 Vinay Kumar Net ₹42,100
- Payslip · Oct 2026 Meena S Net ₹22,320
- Payslip · Oct 2026 Ravi Gowda Net ₹18,410
- Payslip · Oct 2026 Salma Begum Net ₹14,680
- Bank transfer file Ready
- PF ECR file Ready
- ESI upload (.xls) Ready
- Professional tax Ready
Rates used, as on 1 Nov 2026
Fictional staff in Karnataka. PF is 12% of PF wages up to ₹25,000 (ceiling from 17 Sep 2026); ESI 0.75% while gross is up to ₹21,000; PT ₹200 from ₹25,000; TDS on the new regime, the year's tax ÷ 12. Verify with your CA.
3 modules
The modules to switch on.
Most teams like yours start here. Every module shares one set of books, one login and one list of customers and items.
Honest fit
When it is not the right fit.
We would rather say so now than after you have paid.
Compare the options fairly- If you need Form 16 for employees, it is not built yet; plan for it from your CA or another tool this year.
- If you need salary TDS returns as files for every quarter, note that the 24Q text file covers quarters to March 2026 only; Form 138 comes as an Excel layout to key in.
- If you need Labour Welfare Fund worked out state by state, note that LWF is a register column only today.
Questions
Questions people ask
Something else on your mind?
Ask us anything about modules, a quote or moving across. A person from our team replies.
Ask a question01Which statutory deductions does payroll work out?
PF, ESI, professional tax for 20 states and Puducherry, and TDS on salary. PT slabs marked "verify" are awaiting a CA's check.
02Does it make the PF and ESI files?
Yes. The PF ECR file and the ESI upload file in the format each portal takes, from the month's submitted salary slips. You or your CA upload them.
03What about 24Q and Form 16?
The 24Q text file covers quarters to March 2026. For the tax year from April 2026, Form 138 comes as an Excel layout to key in. Form 16 is not built yet.
04Can employees use it on their phones?
Yes. "My HR" works in any phone browser for check-in, leave, tax declarations and payslips. Check-in keeps working offline and syncs later.
05Does it connect to biometric devices?
Yes, as an add-on, priced per device in your quote; extra devices of the same make come at a discounted price.
06Is there a per-employee charge?
No. HR and Payroll are modules with a one-time setup, and users are unlimited: no per-employee, per-user or per-payslip fees. Get a quote.
07Does it use AI?
With the AI Assistant add-on, yes. Brief me on the HR home, a bill photo read into an expense line, a paper register read into attendance, Classify with AI for regularisation requests, and drafts of job descriptions, interview briefs and final reviews. A person checks each one. The pay run needs no AI.
08Does it cover the new Labour Codes?
In part. The Code on Wages registers and the Form V wage slip are built, with a note on each salary slip under the 50% wages rule, and PF uses the ₹25,000 wage ceiling notified under the Code on Social Security.
Last updated
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