Wholesale

Wholesale billing that matches your tax return.

Quote, order, deliver, invoice and collect, with the right tax on every bill and one set of books.

Unlimited users
Pay only for the modules you use
Core ready in 1–2 weeks
Customised to your requirements

MyRecords GST returns screen on the GSTR-1 tab for September 2026: B2B invoices with GSTIN, place of supply, value and taxable amount, and an Export JSON button. — GSTR-1 for September 2026, worked out from the invoices. Sample company.

In short

For a wholesale trader, MyRecords runs the whole chain from quotation to order, delivery, tax invoice and payment, on one set of books. In India it applies CGST + SGST or IGST by place of supply, prints a GST tax invoice with HSN and the buyer's GSTIN, and prepares the GSTR-1 file for upload from the same invoices; above the e-invoicing threshold it creates the e-invoice upload file and records the IRN on the bill.

Before and after

What gets easier.

The same jobs, done once, on one set of books.

Today: Staff quote last month's rate because nobody can find the current price list.

With MyRecords: The rate comes from the customer's price list. The Quote check tab shows list price, quoted rate, discount, last billed rate and margin before the quote goes out.
Today: An interstate bill went out with CGST and SGST, and the buyer refused it.

With MyRecords: CGST + SGST or IGST is decided by place of supply on every invoice, not typed by hand.
Today: Half-delivered orders get billed twice or not at all.

With MyRecords: Each order shows what is delivered and what is billed, line by line, and invoices pull only the delivered lines.
Today: Supplier bills pile up and the MSME ones get paid late.

With MyRecords: MSME payables shows each micro and small supplier's 45-day limit, a pay-by date, an interest estimate and what falls due in the next five days.
Today: GSTR-1 never matches the sales register.

With MyRecords: The GSTR-1 file is built from the same invoices, with the ones that need attention listed before you upload it.

6 steps

A day with MyRecords.

One record moves through every step, so nobody types it twice. Read the steps, or watch the same work run on sample data.

Send the quotation

Quote from the price list. The Quote check tab shows discount, last billed rate and margin line by line; then print or share it by e-mail, WhatsApp or a link.
Sales
Turn it into an order

Convert the accepted quote into a sales order in one step. Take an advance against it if your terms ask for one.
Deliver from the godown

Deliver in full or in parts. Vehicle and LR numbers go on the delivery note, and the e-way bill upload file is ready for the portal.
Inventory
Raise the tax invoice

Pull the delivered lines into a GST tax invoice with HSN, the buyer's GSTIN and a UPI QR for the exact amount. Above the threshold, add it to the e-invoice upload file and record the IRN.
Accounting
Read the supplier's bill

With Read a bill, the AI Assistant reads a scanned supplier bill (GSTINs, HSN, tax lines) into a draft for you to check. It needs the AI Assistant add-on, and an AI key on your own server.
Purchasing
Close the month

Prepare the GSTR-1 and GSTR-3B files for upload from the books, and match purchases against the GSTR-2B file you download.
India compliance

Customer state

Place of supply 29-Karnataka is the seller’s own state, so CGST 9% + SGST 9%.

Total either way ₹1,15,734

Shree Lakshmi Hardware Pvt Ltd

No. 18, 4th Cross, Kalasipalya, Bengaluru, Karnataka 560002

GSTIN: 29AAKCS4821M1ZS

Tax Invoice

Original for recipient

Bill to
Kaveri Agencies
Sayyaji Rao Road, Mysuru, Karnataka 570001
GSTIN: 29AAJFK3307C1ZL

Invoice no.: ACC-SINV-2026-00418
Date: 03-11-2026
Place of supply: 29-Karnataka
Tax payable on reverse charge: No

#	Description	HSN/SAC	Qty	Rate	Taxable value	GST %	CGST	SGST/UTGST	IGST
1	OPC 53 grade cement, 50 kg bag120 Bag × ₹ 315.00 = ₹ 37,800.00	2523	120 Bag	₹ 315.00	₹ 37,800.00	18.0	₹ 3,402.00	₹ 3,402.00	₹ 6,804.00
2	MS hex bolt M12 × 75, box of 5040 Box × ₹ 685.00 = ₹ 27,400.00	7318	40 Box	₹ 685.00	₹ 27,400.00	18.0	₹ 2,466.00	₹ 2,466.00	₹ 4,932.00
3	uPVC pipe 1 inch, 6 m length60 Nos × ₹ 548.00 = ₹ 32,880.00	3917	60 Nos	₹ 548.00	₹ 32,880.00	18.0	₹ 2,959.20	₹ 2,959.20	₹ 5,918.40

Amount in words
INR One Lakh, Fifteen Thousand, Seven Hundred And Thirty Four only.

Taxable value	₹ 98,080.00
CGST	₹ 8,827.20
SGST/UTGST	₹ 8,827.20
IGST	₹ 17,654.40
Rounding	₹ -0.40
Total	₹ 1,15,734.00

Fictional Bengaluru dealer. All three items carry 18% GST, their rate since 22 Sep 2025.

8 modules

The modules to switch on.

Most businesses like this start here. Every module shares one set of books, one login and one list of customers and items.

Add any time, on the same books

One platform

ERP, CRM, HR and payroll, AI and Chat. One set of books.

8: modules for this setup
Unlimited: users, on every module

Core ready in 1–2 weeks
100% customisable
Zero access to your data
Updates and fixes included
Changes whenever you want

Get a quote

Honest fit

When it is not the right fit.

We would rather say so now than after you have paid.

Compare the options fairly

If your buyers order through a B2B marketplace or Shopify and you need orders pulled in automatically, those connectors are not built yet.
If you need the software itself to file GSTR-1 on the portal today, note that MyRecords prepares the file for you to upload; filing from inside MyRecords is not built yet.
If you file quarterly under QRMP or pay composition tax, those returns are not built yet. See the roadmap.
If you only raise a few bills a month from one desk, a desktop accounting package may be all you need.

Questions

Questions people ask

Something else on your mind?

Ask us anything about modules, a quote or moving across. A person from our team replies.

Ask a question

01Does it decide CGST + SGST or IGST by itself?

Yes. The tax on each invoice follows the place of supply, and the default print is a GST tax invoice with HSN and the customer's GSTIN. Check a case with the place-of-supply checker.

02Can I keep different price lists for different buyers?

Yes. Keep several price lists (for example dealer and retail) and set one on each customer. Items and prices shows every item with its price, stock and HSN; click a price to change it, or change many at once. Annual rate contracts and dealers sit in Contracts and partners.

03Do you generate the e-invoice IRN?

MyRecords creates the e-invoice upload file for the government portal and records the IRN and acknowledgement on the invoice. Generating the IRN directly on the portal's API is built and works once you connect your e-invoice API login, from NIC or a GSP.

04Can it read supplier bills?

Yes, with the AI Assistant switched on. Snap or upload up to 10 bills at a time and each becomes a draft purchase invoice for you to check. Bills are posted only when you submit them, or automatically if you turn on auto-post for bills that pass every check.

05How do we chase payments?

"Who owes you" ages every customer by days late. From the page, send reminders by WhatsApp or e-mail, download statements, record a promise to pay, and make reminder letters for the overdue ones.

06Does every invoice carry a UPI QR?

Yes, if you add your UPI ID. The QR carries the exact invoice amount and the buyer pays from any UPI app. Payment links work once you connect your Razorpay, Cashfree or Stripe account; a paid link makes a draft payment against the invoice for someone to submit.

07How is it priced?

A one-time setup fee for the modules you switch on, then cloud + maintenance monthly or an AMC yearly, quoted for your business at our best price. It works in any country and is customised to your requirements. Users are unlimited, with no per-user fees. Get a quote.

Last updated 3 Nov 2026

Next step

See it on your own numbers.

A live demo on our sample company, shaped to your kind of work, with your questions answered. Or ask us for a quote first.

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Live demo

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On our sample company, for your kind of work
A quote for the modules you need
Your questions, answered by our team

Book a demo or see the live demo’s screens

Wholesale billing that matches your tax return.

What gets easier.

Send the quotation

Turn it into an order

Deliver from the godown

Raise the tax invoice

Read the supplier's bill

Close the month

When it is not the right fit.

Questions people ask

See it on your own numbers.