Inventory
Stock in every warehouse, moved by scan.
See each item in each warehouse, transfer it by scan, and the total stays the same.
6 of 7 parts work today
- Users
- Unlimited
- no per-user fee on any module
- Runs on
- Your server
- or a dedicated system on MyRecords Cloud
- Core ready in
- 1–2 weeks
- set up by our team with the modules you pick
How it works
Five steps, start to finish.
In short
In MyRecords each warehouse (a godown, a shop, a rack) sits in a tree, and every item shows its stock in each one. Move stock transfers stock from one warehouse to another by scan or by picking items; goods on the road sit in a transit warehouse until they are received. A transfer changes where the stock is, never the total, and every move is in the stock ledger.
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Step 1
Set up your warehouses
Add warehouses as a tree — a branch, its godowns, and racks if you need them. A place registered with GST carries its own address and GSTIN.
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Step 2
Open Move stock, Transfer
Pick the From warehouse and To warehouse, then scan or type a barcode, batch, serial or item code. Each scan adds one. Or type the move in a sentence and press Fill from words (AI).
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Step 3
Check and move
Lines short in the source warehouse turn red. Press Transfer now, or save a draft; a draft's Stock check tab also flags a missing batch or serial and the same warehouse on both sides.
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Step 4
Receive what is in transit
For a move that takes days, send it via transit and press Receive at destination when it arrives. Entries in transit for more than 7 days raise an alert.
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Step 5
Print the paperwork
Print a delivery challan or a transfer note. Above ₹50,000, make the e-way bill upload file from the same entry.
The details
What it covers.
6 of 7 work today
- Works today 6
- Once connected 1
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Stock by warehouseWorks today
Stock balance shows quantity and value by item and warehouse, value by warehouse and item group, and a drill-down to the ledger. Ask it a question in plain words with the AI add-on.
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The item's Stock tabWorks today
Every item shows in stock, reserved, on order, requested, planned and projected quantity for each warehouse, with its reorder level.
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Warehouse capacityWorks today
Putaway rules set how much a warehouse or rack can hold, the Capacity tab shows the room left, and Put away sends received goods to the right place.
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Count sheets and labelsWorks today
Print a count sheet for a warehouse, with or without the book quantity, and QR labels for racks and godown doors.
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Receive, issue and repackWorks today
The same screen records stock received without a purchase, stock issued for use, and repacking one item into others with the cost shared. Issues above an amount can wait for a Stock Manager's approval.
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Moves between two GSTINsWorks today
A move between two GSTINs of the same company is a supply, so it is billed as a sales invoice to your own branch and the e-way bill comes from that invoice.
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E-way bill through the APIOnce connected
Making the e-way bill on the portal straight from the transfer works once you connect a GST API provider. The upload file works today.
Said plainly
Not there yet
- Working offline. Transfers need a connection.
Official sources
- E-way bill portal (GSTN) — Rule 138, CGST Rules: e-way bill above ₹50,000, also for moves that are not a supply
- CBIC: GST Acts — CGST Act, Schedule I para 2: supply between distinct persons
Questions
Questions people ask
Something else on your mind?
Ask us anything about it. A person from our team replies.
Ask a question01How many warehouses can I have?
As many as you need in MyRecords. The setup price includes 2, 6 or 12 locations (office, godowns, branches) by business size; each extra warehouse or branch is priced in the estimator. Users are unlimited.
02Does a transfer change my stock value?
Not the total. Quantity and value move together from one warehouse to the other, so each warehouse's figures change and the company's total stays the same.
03Do I need an e-way bill to move stock between my own warehouses?
Usually, when the goods are worth more than ₹50,000, even though a move between your own premises is not a sale. MyRecords makes the upload file from the transfer, and the goods travel on a delivery challan.
04Can I see what is on the road?
Yes. Goods sent via transit show on the Inventory home under In transit, not yet received, and an alert flags anything in transit for more than 7 days.
05Can a storekeeper transfer stock but not adjust it?
Yes. The Stock User role receives, issues and transfers stock; only a Stock Manager posts a count or an adjustment.
Last updated Facts last verified against the official sources below Applies to MyRecords 3 Nov 2026 release Expert review pending
Next step
See it on your own numbers.
A live demo on our sample company, with our team. Or ask us for a quote first.
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