The cost lines
| Cost line | One-time or recurring | What drives it |
|---|---|---|
| Licence or subscription | Either | Users, companies, edition |
| Setup and configuration | One-time | Modules, locations, approvals, print formats |
| Data migration | One-time | Masters only, or past years too; source software |
| Training | One-time, then occasional | Number of roles and people |
| Hosting or server | Recurring | Cloud plan, or your own hardware and its upkeep |
| Support and updates (AMC) | Recurring, yearly | Response times, hours, law updates |
| Customisation | One-time, plus upkeep | Custom fields, reports, integrations |
| Usage fees | Recurring | GSP calls, WhatsApp messages, AI answers |
| Your own team’s time | Hidden | Clean-up, testing, the parallel month |
What moves the total
- Users. Per-user plans grow with every login. Licences by edition, and systems with unlimited users, do not.
- Scope. Each module adds setup, training and data to move. Start with what you will use in the first year.
- History. Masters and opening balances move quickly. Past years of vouchers take longer, and longer still from software without a ready import.
- Where it runs. A cloud plan folds the server into a monthly fee. Your own server means hardware, backups and someone to look after them, plus a yearly AMC.
- Support level. Faster response times, longer hours and on-site visits cost more.
- Custom work. You pay for a change once, and usually again each year to keep it working through upgrades.
- Usage fees. GSP calls, WhatsApp messages and AI answers are billed by use.
Public prices on 1 Nov 2026
Read from each vendor’s own pricing page that day. Prices exclude GST. Vendors change prices; check the links in the sources.
TallyPrime (tallysolutions.com)
| Edition | Lifetime licence | 12-month rental |
|---|---|---|
| Silver (single PC) | ₹22,500 | ₹9,000 (offer ₹8,100) |
| Gold (multi-user on several PCs) | ₹67,500 | ₹27,000 (offer ₹24,300) |
Monthly rental starts at ₹750 for Silver and ₹2,250 for Gold.
Zoho Books (zoho.com/in/books/pricing), per organisation a month
| Plan | Billed yearly | Billed monthly |
|---|---|---|
| Standard | ₹749 | ₹899 |
| Professional | ₹1,499 | ₹1,799 |
| Premium | ₹2,999 | ₹3,599 |
| Elite | ₹4,999 | ₹5,999 |
| Ultimate | ₹7,999 | ₹9,599 |
Extra users cost ₹150 a user a month billed yearly (₹180 monthly).
Odoo (odoo.com/pricing), per user a month
| Plan | Billed yearly | Billed monthly |
|---|---|---|
| Standard | ₹725 (₹580 in the first 12 months) | ₹950 (₹760 in the first 12 months) |
| Custom | ₹1,350 (₹1,080 in the first 12 months) | ₹1,690 (₹1,350 in the first 12 months) |
Odoo’s page says implementation services are not included. A Light User, for staff who only use self-service, POS or the shop floor, is ₹195 a month through an Odoo advisor.
Busy (busy.in/pricing), single user
| Edition | Perpetual licence | Renewal every 360 days |
|---|---|---|
| Basic | ₹11,000 | ₹4,000 |
| Standard | ₹16,500 | ₹6,500 |
| Enterprise | ₹22,000 | ₹7,500 |
Multi-user licences are ₹25,000 (Basic), ₹40,000 (Standard) and ₹58,000 (Enterprise), with renewals of ₹8,500, ₹14,000 and ₹17,000 (busy.in). Busy also sells 360-day subscriptions from ₹5,000, and cloud access separately.
How MyRecords is charged
A one-time setup fee for the modules you choose, then MyRecords Cloud monthly (the server and maintenance) or a yearly AMC on your own server. Users are unlimited, with no per-user fees. MyRecords works in any country and is customised to your requirements, so we quote it for your business at our best price, in writing, before any work starts; our first customers, in the pilot programme, get a discounted price. Get a quote.
Work out a three-year total
- Add the one-time lines: licence or setup, data migration, training and any custom work.
- Add three years of the recurring lines: subscription or AMC, hosting or a server, and usage fees.
- Price per-user plans at the headcount you expect in year three, not today’s.
- Allow for a yearly price rise, if the vendor’s terms allow one.
For example, licences alone for 25 people on Odoo Standard at the regular yearly price would be 25 × ₹725 × 36 = ₹6,52,500 over three years, before implementation.
Which is cheaper for you
Be honest about what you need:
- Choose TallyPrime if you mainly need accounts, GST and inventory on one office network. A lifetime Gold licence at ₹67,500 is far cheaper than any ERP setup.
- Choose Zoho Books if you want low monthly accounting on the cloud with few users and no setup project.
- Choose a per-user cloud ERP if you have few users and want to set it up yourself.
- Choose MyRecords if many people need access, you want accounts, GST, stock, HR and payroll in one system, you want it set up for you, and you prefer your own server or a dedicated cloud system. Users are unlimited, with no per-user fees.
Get a quote for your own business, or read the ERP buying guide first.