Free template · India

Payslip format (Form V wage slip)

The wage slip the Code on Wages asks for, issued on or before payday.

9 fields
8 always needed
Free, no e-mail
Made-up example you type over

The real file, filled with made-up data. Click any text on it to change it, then print or save as PDF.

In short

Under section 50(3) of the Code on Wages, 2019, in force since 21 Nov 2025, employers issue wage slips. The Central rules notified on 8 May 2026 (G.S.R. 343(E), rule 52) set the format as Form V, given on paper or electronically on or before the day wages are paid. This free format follows Form V's particulars and numbering, with a made-up example.

9 fields, 8 always needed

What it must show.

Each field, with the rule it comes from.

AlwaysWhen it applies

Number	Field	Needed	Rule
01	Date of issue, establishment, address and period	Always	Form V header. Issue on or before payment of wages (rule 52).
02	1–3. Employee, parent or spouse name, designation	Always	Form V items 1 to 3.
03	4–5. UAN and bank account number	Always	Form V items 4 and 5. Mask most of the account number when sending by e-mail.
04	6. Wage period	Always	Monthly, weekly or daily, with the dates.
05	7. Rate of wages payable	Always	Basic, DA and allowances, shown separately.
06	8–10. Attendance, overtime and gross wages	Always	Total attendance or units of work done, overtime wages, gross wages payable.
07	11. Total deductions	Always	PF, ESI and others, such as professional tax, advances or fines, each shown.
08	12. Net wages paid	Always	Gross wages minus total deductions.
09	Signature	When it applies	Employer or pay-in-charge; needed when the register is kept on paper.

Questions

Questions people ask

Something else on your mind?

Ask us anything about modules, a quote or moving across. A person from our team replies.

Ask a question

01Is Form V compulsory for my business?

The Central rules bind establishments where the Central Government is the appropriate government. Establishments under a state follow that state's rules under the Code, which mostly use similar formats. Check your state's rules with your CA; Form V is a safe layout to start from.

02Can I send payslips by e-mail or WhatsApp?

Yes. Rule 52 allows wage slips in electronic form. Issue them on or before the day wages are paid, not after.

03Should the employer's PF and ESI share be on the payslip?

Form V lists deductions from the employee's wages, so the employer's share is not a deduction. Many employers add it below as information, clearly marked, to explain the CTC.

04How does MyRecords produce payslips?

It prints the Form V wage slip from each submitted salary slip, for one employee or the whole month at once. Employees see and download their own payslips in My HR, in any phone browser.

In MyRecords